Different ways to organize your inbox with Outlook 2016/2013

Organizing your inbox with Outlook 2016/2013

Organizing your inbox can be a daunting task, especially if you receive a lot of emails. Outlook 2016 and 2013 make it easy to keep your inbox organized with the Conversation view. This view groups together all messages in a single thread, making it easy to follow a conversation. You can even choose to ignore a conversation, which will move all future messages from that conversation out of your inbox.

If you’re using an older version of Outlook, or if you prefer a different method of organization, you can still use some of the same techniques. For example, you can create rules to automatically move messages from certain senders into specific folders. Or you can use the search function to quickly find messages related to a specific topic.

To turn on Conversation view:

1. In the Navigation pane, click the arrow next to your Inbox to expand it.

2. Right-click anywhere in the Inbox, then select View Settings.

3. Under Current View, select Conversation.

4. Click OK.

You can also choose to sort your inbox by Conversation. This will group all messages in a single thread together, regardless of which folder they’re in. To sort by Conversation:

If you want to get rid of a particular conversation, you can choose to ignore it. 

This will move all future messages from that conversation out of your inbox, and into a separate folder called Ignored Conversations. To ignore a conversation:

1. Right-click on the conversation you want to ignore.

2. Select Ignore from the menu.

3. All future messages from that conversation will be moved to the Ignored Conversations folder.

If you want to stop ignoring a conversation, simply go to the Ignored Conversations folder and move the conversation back to your inbox.

You can also use rules to automatically organize your inbox. For example, you can create a rule that moves all messages from a certain sender into a separate folder. To do this:

1. In the Navigation pane, click the arrow next to your Inbox to expand it.

2. Right-click anywhere in the Inbox, then select Rules from the menu.

3. Click New Rule.

4. Select the criteria for the rule, and then click OK.

5. Select the action you want the rule to take, and then click OK.

6. Click Finish.

You can also use the search function to quickly find messages related to a specific topic. To do this:

1. In the Navigation pane, click the arrow next to your Inbox to expand it.

2. Type a keyword or phrase into the search box at the top of the Navigation pane.

3. Press Enter.

4. All messages containing that keyword or phrase will be displayed in the results list.

FAQs:

Q: How do I turn on Conversation view in Outlook 2016/2013?

A: To turn on Conversation view:

1. In the Navigation pane, click the arrow next to your Inbox to expand it.

2. Right-click anywhere in the Inbox, then select View Settings.

3. Under Current View, select Conversation.

4. Click OK.

Q: How can I sort my inbox by Conversation?

A: If you want to sort your inbox by Conversation:

1. In the Navigation pane, click the arrow next to your Inbox to expand it.

2. Right-click anywhere in the Inbox, then select View Settings.

3. Under Current View, select Conversation from the Sort by drop-down menu.

4. Click OK.

Q: How do I get rid of a particular conversation?

A: If you want to get rid of a particular conversation, you can choose to ignore it. This will move all future messages from that conversation out of your inbox, and into a separate folder called Ignored Conversations. To ignore a conversation:

1. Right-click on the conversation you want to ignore.

2. Select Ignore from the menu.

3. All future messages from that conversation will be moved to the Ignored Conversations folder.

If you want to stop ignoring a conversation, simply go to the Ignored Conversations folder and move the conversation back to your inbox.

Conclusion:

Organizing your inbox by Conversation can be a great way to keep track of threads and make sure you don’t miss any important messages. You can also use rules and the search function to quickly find messages related to a specific topic.

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