Why Improving Employee Productivity is Easy

Too many business owners and team managers struggle to get the maximum productivity from employees. Failing to make use of the most effective methods, they resort to unrealistic goal-setting, which leads to stress, frustration, and even more roadblocks to a streamlined and efficient workflow. Optimized productivity should be the goal of every business owner, and it can be remarkably easy to achieve with some very well-known and established tactics that are often dismissed or overlooked. Productivity gains are easier than ever, and a business could be running at maximum efficiency much more easily than you might think. Here are some easy steps to improve productivity:


If you’re still micromanaging your team members, then you’re not doing your job. You’re also slowing down those micromanaged employees. If you’re the kind of business owner who’s leaning over shoulders every day and checking details, then nobody is performing well. Give responsibilities to your key workers and trust them. If they make mistakes that they can learn from, that’s only good news for your business. Delegation can be hard to get used to if you’re more used to tackling everything yourself, and it can take a bit of an effort to step back and let your team get on with what they’re good at.

Know Your Team

If you sit in your office all day and only interact with your employees when something goes wrong, then you will have very little idea of where those team members excel and where they need help. Matching set tasks to skillsets is one of the easier ways to maximize productivity, but it’s very commonly dismissed because it takes a little effort on the part of the boss. No employee is going to excel at every single role, so knowing who can do what will streamline your entire business model.

Give Them High-Value Tech

Of course, technology is one of the most obvious ways to eradicate workflow interruptions. Cloud-based platforms make collaboration across departments easier than ever, and automated software removes the need for manual data input. Make sure that your team has access to the tech that they need. Everything from the latest design software for your marketing team to the HR systems that will make employees easier to manage will improve business processes and output incredibly easily.

You can also send your team on additional training to improve their skills. One great way to improve productivity is to get your team to write faster. If your team can learn to speed up their typing by a few words per second it makes a huge difference to the work they can get through in the week.

Have Clear & Achievable Goals

Having short-term and long-term goals is always a vital element of running a business. Too often, bosses hinder themselves by making those goals either undefined or unrealistic. It’s smart to be ambitious, but if you are putting too much pressure on your teams, then work quality will reduce, those employees will become stressed, and the business will consistently miss its targets. Discuss your goals with your team members and set different goals based on skill sets and departments. The more focused those goals are, the more likely it is that employees will work harder to meet them. Set unrealistic targets, and why should they even bother?

Productivity in business is often treated like something impossible. While there will always be ways to boost productivity, far too many leaders fail to take the obvious and most effective steps. Get your foundation right, and fine-tuning based on updated goals and new skillsets will only improve workflow, productivity, and profits.

Adam Hansen

Adam is a part time journalist, entrepreneur, investor and father.