3 Essentials in a Business Data Backup Strategy

Companies today deal with a great quantity of sensitive data that must be protected, including but not limited to invoices, company accounts, employee information, and client details. And while the digital world has made things much easier in terms of storing data, it has brought new dangers in the forms of cyberattacks or data loss due to any catastrophic event.

Since data is one of a company’s most valuable resources and assets, businesses need to arm themselves with the best methods for securing and organizing data, and a detailed, sustainable data backup strategy.

Copying your data and storing it in a separate, secondary, and ideally even a third location is the best way to make sure that you never lose any important information. Damage to your reputation and the inability to resume normal operations are only two of the many negative outcomes of data loss. 

  1. Finding the Right Data Storage Solution

Businesses need a lot of storage space, as well as easy access to their data, and most importantly they need all of that to be secure. As a result of the high level of complexity involved in data storage and strategy, monitoring factors like performance and security can be easily overlooked, and unauthorized users can easily get access to networks. This is why backups are so important, and why simplifying things with a centralized interface is essential. 

Cloud Storage

Cloud storage services have can help companies in their day-to-day operations in various ways, which makes knowing what is cloud backup vital for a successful and trustworthy modern business. This type of storage allows you to send data to off-site storage facilities, for safekeeping. Reliable cloud services provide upkeep, management, backup, and access to customers over a network, usually the internet. 

Typically, to store data in the cloud you will have to pay a monthly fee and you can add storage as you need to. Keep in mind that not all cloud service providers are created equal, and that not all of them give the same level of security. This is why you must be cautious when selecting a provider.

Storage Devices

Keeping backups on storage devices in a safe, off-site location is another good strategy to guarantee that your business data is secure. Hard copies, encrypted flash drives, offline PCs, and other devices can all be used to store sensitive information safely. Data can also be backed up locally or remotely using a network-attached storage (NAS) device. 

A NAS, or network-attached storage, is a data repository that authorized users can access remotely over the internet. Adding more NAS devices to your network is a simple solution to keeping up with your expanding storage requirements. It’s not unlike having your personal cloud at the office. Hosting your own cloud provides you with all the benefits of cloud computing, including its speed and lower operational costs, without requiring you to sacrifice security or administrative authority. 

  1. Ensure Regular Data Backup 

It’s important to remember that human errors are often the biggest causes of data loss, so avoid completely relying on employees when it comes to data backup and security. Instead, you need to use tools that will automate the backup process, whether it’s daily or monthly, and you need to invest in security software.

While hardware solutions like external hard drives and storage appliances are typically simpler to use, backup software is often deemed necessary due to its adaptability and additional functionality. You can specify the systems and data you want to copy, schedule backups to run automatically, and assign storage media to individual categories of data.

  1. Setting Clear Rules for Data Storage and Protection 

If some norms are established among the staff about implementing security measures to protect the data, it will be a lot easier and more efficient to take care of your business data. When all employees are on the same page about how to handle sensitive company information, accidents and security lapses are much less likely to occur. 

The credentials used to access private information must be safeguarded at all costs to prevent unwanted access. Ensure that employees with access don’t create easy passwords or use the same one across accounts. Passwords protect your company’s sensitive information. One of the best ways to prevent unauthorized individuals from gaining access to sensitive information is through the use of multi-factor authentication. 


There are various ways to keep your critical business data secure, and finding the most suitable one is a crucial step toward success for every company. Since remembering to perform backups manually is inefficient, you should also implement an automated system. You should keep copies of important data in a safe, offsite location, and regularly verify that they’re functioning as planned.

Adam Hansen

Adam is a part time journalist, entrepreneur, investor and father.