Workvivo, Simpplr, and Haystack: Finding the Right Internal Communications Tool for Your Team

Effective communication is the key to a thriving workplace. Whether your team is fully remote, hybrid, or in-office, having the right internal communications tool can ensure employees feel connected, informed, and engaged. Platforms like Workvivo, Simpplr, and Haystack have become go-to solutions for businesses looking to centralize communication, build community, and boost productivity.

But how do you know which platform is best suited for your organization? Each tool has its own strengths, from fostering workplace culture to streamlining access to resources. In this article, we’ll break down what makes Workvivo, Simpplr, and Haystack unique to help you choose the right platform for your team.

Why internal communication tools matter

Internal communication tools play a crucial role in keeping teams aligned, productive, and motivated. They do more than just share company updates—they:

• Build a sense of community: Tools like Workvivo create spaces where employees feel connected and valued.
• Streamline workflows: Platforms like Simpplr and Haystack make it easy to access resources, tools, and key information.
• Support hybrid and remote teams: Communication tools ensure that employees can stay in the loop no matter where they work.
• Improve employee engagement: Recognizing achievements, encouraging collaboration, and promoting transparency can drive higher levels of engagement and satisfaction.

Whether your goal is to improve productivity, enhance culture, or simply communicate more effectively, choosing the right tool is critical.

Workvivo: Driving engagement through connection

Workvivo is designed to improve employee engagement by creating a sense of connection and community within the workplace. The platform uses a social media-inspired interface to make communication interactive, engaging, and fun.

Key features of Workvivo:

• Social-style activity feed: Workvivo features an activity feed where employees can post updates, share achievements, and celebrate wins.
• Recognition and appreciation: Employees can give shout-outs and acknowledge each other’s contributions, fostering a positive and inclusive culture.
• Company-wide announcements: From leadership updates to team-specific news, Workvivo keeps everyone in the loop.
• Accessible anywhere: The mobile-friendly design ensures employees can stay connected on the go.

Best for:

Organizations that want to strengthen employee engagement, foster workplace culture, and create a connected team environment.

Standout feature:

Workvivo’s social media-style interface makes communication feel interactive and community-focused, boosting employee morale and engagement.

Simpplr: Streamlining communication and collaboration

Simpplr is a modern intranet platform that prioritizes simplifying internal communication and collaboration. With an emphasis on usability and accessibility, Simpplr centralizes resources and ensures employees can easily find the information they need.

Key features of Simpplr:

• Personalized dashboards: Employees can customize their dashboards to see relevant updates, announcements, and tools specific to their role or department.
• Integrated content management: Simpplr provides a centralized hub for storing company documents, policies, and news, making it easy to access critical resources.
• Powerful integrations: Seamlessly connect with tools like Slack, Microsoft Teams, and Google Workspace to enhance productivity.
• Analytics and engagement insights: Simpplr tracks how employees interact with content, helping organizations understand what’s working and where they can improve.

Best for:

Organizations that prioritize easy access to information, want to centralize communication, and are looking for a user-friendly intranet.

Standout feature:

Simpplr’s focus on centralizing information and streamlining workflows makes it an excellent choice for businesses seeking a comprehensive intranet solution.

Haystack: Empowering employees with instant access to knowledge

Haystack focuses on helping employees find the information they need when they need it. Its search-first approach ensures that employees can quickly access resources, documents, and announcements, making it a valuable tool for teams that rely heavily on knowledge management.

Key features of Haystack:

• Search-first functionality: Haystack’s powerful search engine enables employees to quickly locate FAQs, policies, and resources without sifting through clutter.
• Content organization: The platform helps teams curate and share content, ensuring employees have access to accurate and up-to-date information.
• Announcements and updates: Keep everyone informed with targeted company-wide or team-specific announcements.
• Mobile-friendly design: Haystack’s mobile app makes it easy for employees to stay informed, whether they’re at their desks or on the go.

Best for:

Organizations that need a tool focused on knowledge management and providing employees with quick, reliable access to information.

Standout feature:

Haystack’s emphasis on search functionality ensures that employees can easily find the resources they need, reducing frustration and improving efficiency.

Comparing Workvivo, Simpplr, and Haystack

Choosing between these three platforms depends on your organization’s goals and priorities. Here’s a quick comparison:

• Workvivo: Best for building a sense of community, encouraging employee recognition, and fostering engagement through a social media-like interface.
• Simpplr: Ideal for centralizing communication, managing content, and providing employees with a modern, easy-to-use intranet.
• Haystack: Perfect for teams that prioritize knowledge management and need quick, reliable access to resources and company information.

Questions to ask before deciding:

1. What’s the primary goal for your internal communication tool? (Engagement, content management, or resource access?)
2. Do you need a platform that integrates with existing tools like Slack or Microsoft Teams?
3. How important is mobile access for your team?
4. Which features—social interaction, dashboards, or advanced search—are must-haves for your organization?

Final thoughts

Workvivo, Simpplr, and Haystack are all powerful internal communication tools, each with unique strengths. Whether you’re focused on building community, simplifying workflows, or providing fast access to knowledge, there’s a platform to meet your needs.

If your goal is to create a connected, engaged workplace culture, Workvivo is an excellent choice. For organizations that want a sleek, modern intranet to centralize communication, Simpplr is a standout option. And if knowledge management and search functionality are top priorities, Haystack is the perfect solution.

By selecting the right internal communication tool, you can foster stronger collaboration, keep employees informed, and ensure your team has everything they need to thrive—no matter where they work.