4 Tips for a Small Business Owner Taking Their First Business Trip
Business trips are a great opportunity for entrepreneurs to expand
their network and gain knowledge that they can apply to their company. These
excursions aren’t just meant for large corporations; small business owners
often have to attend conferences or meet with clients out of town.
If you have never traveled for your business, and you are about to
embark on your first trip as an entrepreneur, here are 4 tips that you should
look over.
- Trust Your Employees
You likely have a lot of sway over your employees. They trust you to
lead them, and you trust them to perform at their best.
It can be difficult to maintain this trust while you’re away. Know
that they are prepared to perform their roles even when you’re not in the
office. Assign a trusted employee to be in charge and ask them to contact you
in case an issue arises.
Brief your staff on your expectations of them before you leave. Review
the following with them before the trip:
- Escalation procedures.
- Goals and objectives for the time period of your absence.
- Expected milestones and outcomes.
- Any concerns they may have.
- Pack Accordingly
Packing for a business trip is a little different than packing for a
Hawaiian vacation. With that in mind, it’s still important that you have
everything you need. While this list is not exhaustive, make sure you have the
following items:
- Business cards. Along with your
own information, bring the business cards of those you work with. You’ll want
to have your referral partners’ contact information ready to hand out to clients
or fellow conference attendees. - Hand sanitizer. As new and
exciting as traveling is, it can be an invitation for unwelcome germs. You’ll
be shaking a lot of hands and spending hours on crowded planes. Keep yourself
in good health and fight off colds with a travel-sized bottle of antibacterial
gel. - A phone charger. For a lot of
small business owners, their phone is their primary connection to work. Make
sure you never miss an email or call, even while you’re on the go. Consider
investing in something like a Casely charging
case that lets you charge your phone even when there’s not an outlet in
sight. - Name tag. It’ll only take a
few minutes for you to create a laminated name tag for yourself. Include your
name, company, and title so others can know who you are. Make it generic so you
can reuse it at future events.
- Save Your Receipts
Be aware of how
to deduct business expenses. You can deduct all of the following
expenses that you incur while traveling for business:
- Airfare.
- MIleage (when you drive).
- Tolls.
- Parking fees.
- Cab fare.
- Luggage fees.
- Dry cleaning.
- Laundry.
Be mindful of limitations. For example, the IRS only lets you deduct
50% of meals.
Save the paper copies of your receipts and take pictures of them to
have as a backup. This will keep you organized and prepared for when it comes
time to file your taxes.
- Plan Out Your Days
Try not to take a last-minute business trip. Little planning can cause
unnecessary stress.
Once you know about a trip ahead of time, take initiative to plan each
day out. Outline a schedule and allocate time for:
- Travel
- Business meetings.
- Staff meetings (if you’re traveling with others).
- Phone calls.
- Independent work time.
- Workouts/relaxation.
- Meals.

Enjoy Your Trip as Much as Possible
As a small business owner, it can be difficult to take a real
vacation. Make the most out of your trip away and eliminate unnecessary stress
by following these 4 tips!