Why Data Protection Must Be A Group Effort

If there is a fine levied on a company for a GDPR breach it doesn’t affect the individual employees. However, the company employees are most likely responsible in some way for the breach. It may not be intentional, social engineering attacks can be sophisticated, but it should be in their interests to prevent these from happening.

It’s so important that employees work together on the processes of data protection since it affects the company top to bottom. But how do you instill a cooperative mindset in team members around the task. In this article we look at some of the reasons why data protection must be a group effort and how to instill this mentality in your workforce. In addition to self-educating, recruiting the help of an IT company in Florida can give your team the boost it needs.

Everyone Stays Educated

Data Protection and privacy in firms is as complex as it is important. There’s no easy way to understand all the details of GDPR for instance. However, it’s crucial that employees do know the policy affecting their work in the company. 

Working together means the important policy areas can be repeated and instilled in the minds of employees. One way to achieve this is to use regular quizzes following training sessions, these quizzes keep your employees’ minds agile and reinforces the relevance of data protection policy.

Privacy Principles Are Stressed

The trouble with Data Protection regulation slide GDPR is that companies must comply prior to events, moreover, they must be able to show that they can comply. This is only possible if employees working with Data are clued up on the latest privacy legislation. 

The important principles for privacy practice must be continually stressed to employees. Data minimization is a prime example. Companies should not collect any more data than is needed for a process, and that data must be kept for the shortest possible period. Working it groups means these principles are more visible and relevant.

Records Are Kept

Maintaining adequate records for your data handling is vital for complying with data protection and for record keeping in the event of an audit. Your company need to have a suitable record of all customer data collected and deleted, it should also have records associated with any internal team’s data. 

It is not possible to achieve this level of efficiency when working alone. Each team member has to play their part in contributing to your company’s data protection practice. You might also require a separate team to oversee and facilitate data protection compliance.

Since data privacy laws are so important, not just for customer protection but also for the financial health of your business, it’s vital that your employees all understand the significance of it and pull in the same direction. There are several ways to achieve this. 

Firstly you need to train your staff in the relevant policies, then you need to test them regularly. This can be done with quizzes. Regularly stress privacy principles to relevant staff and make them understand the day to day importance of maintaining strong DPL standards. Finally, keep detailed records of all customer data and internal team data transactions.

Chris Turn