Pros and Cons of Outsourced Project Management

Project management plays an important role in the success of any business, especially small and medium-sized businesses. It helps to ensure that tasks are completed on time, within budget, and according to specifications.

Outsourcing project management can be a cost-effective way for businesses of all sizes to get access to professional project managers who have experience managing complex projects. While there are many benefits associated with outsourcing project management, it’s important to consider the potential drawbacks as well before making a decision.


1. Cost Savings

Outsourcing project management saves businesses the cost of hiring and training an in-house team, as well as the costs associated with keeping them employed. This can be a significant benefit for small businesses that may not have the resources to invest in a full-time project manager.

Choosing to outsource project management allows funding within the company to stay where you need it to be and get your most important to-dos done.

2. Access to Experts

Outsourcing project management gives businesses access to highly-skilled professionals who have the knowledge and experience necessary to manage complex projects. This can be incredibly beneficial for companies that need help understanding and managing the intricacies of their project.

The expertise of a professional project manager ensures your project is completed on time, within budget, and according to specifications.

3. Enhanced Efficiency

Another benefit of outsourcing project management is that it can help enhance efficiency and reduce overhead costs. Professional project managers have the tools and resources necessary to automate processes, leading to improved accuracy and speed within the organization. Additionally, having an external team managing projects allows internal staff members to focus on other tasks while the project is being managed.

This helps streamline operations, resulting in more efficient delivery of projects and better results for the business.

4. Reduced Risk of Errors

Having a team of experienced professionals managing your project can help reduce the risk of costly errors or oversights that could be detrimental to the success of the project. Outsourcing project management assures that your project is being managed correctly and efficiently.

This is especially beneficial for businesses with complex projects that require a high level of expertise to manage properly.

5. Increased Accountability

Outsourcing project management ensures that the team managing your project is held accountable for the results they deliver. This helps to ensure that the project is completed on time, within budget, and according to specifications.

The increased accountability associated with outsourcing project management can lead to better results for your business in the long run.


1. Loss of Control

One potential drawback of outsourcing project management is that it can lead to a loss of control over the project. Having an outside team managing the project can make it difficult for internal staff members to have oversight and ensure that the project is managed according to their expectations.

This can lead to frustration and confusion, resulting in delays and other issues that could impact the success of your project.

2. Communication Issues

Having an external team managing your project can lead to communication issues and delays in getting timely feedback. This can be especially problematic for projects that require frequent updates and feedback from your internal staff members.

It is important to have a clear system of communication in place between the external team and internal staff so that everyone is on the same page about expectations and timelines.

3. Cost

Finally, outsourcing project management can be costly if you are not careful about choosing the right team for your needs. It is important to do research and find a professional team that offers competitive rates and has proven experience managing similar projects.

By doing this you can ensure that you get the best bang for your buck when it comes to outsourcing project management.

Overall, the pros of outsourcing project management can be beneficial for small and medium-sized businesses that need help managing complex projects. It provides access to experienced professionals who can help streamline operations, reduce errors, and hold the team accountable for results.

However, it is important to consider the potential drawbacks such as loss of control, communication issues, and cost before making the decision to outsource. Ultimately, outsourcing project management can be a great option for businesses looking to maximize efficiency and reduce overhead costs.

Chris Turn

Chris has experience covering the latest trends in the small business world, and has a reputation for being a knowledgeable, creative and strategic blogger. He has a deep understanding of marketing and branding principles and how they can be applied to small businesses, and is able to provide actionable advice and strategies for success. Chris has interviewed industry experts and covered major marketing events such as the SXSW Interactive conference and the Advertising Week conference. He is also a successful small business owner himself, which allows him to bring a unique perspective to his blogging and writing. His blog is known for providing valuable insights and tips on how to effectively market and brand a small business.