Pack Up the Business Like You Would Pack Your Home

Company relocation can be the source of major stress for an extended period. There are several things to consider, from the physical aspects of the office to the logistics of the move itself.

Mail needs to be forwarded, and someone needs to oversee the laying out of the new office so that business operations will not be affected despite the location change. Packing is one less thing to worry about if you use principles of packing the home for a move.

1. Plan the move in advance.

It’s a no-brainer that a company cannot just pack up and leave overnight. However, it’s one thing to talk about moving months early, and it’s quite another to set things in motion.

Do more than talk about the plans and start looking for top national moving companies to make sure they will be available on the time of your move.

Remember, across the country, more people, families, and companies are moving from one location to another. You have tough competition, and the roads may be congested if you choose to relocate at the same time as most people.

2. Sort boxes by room.

An office may not have multiple bedrooms like your home, but it still has several rooms. Within each room, there are different items, and you don’t want to mess them up.The last thing you want is for your conference room to be out of order because you can’t find the box that contains the projector or speakers. It’s not so severe if you’re just missing a stapler from the HR room, but if the workflow is affected, that sorting problem can cost you a lot of money.

3. Keep a box of essentials.

When you’re moving a house, you don’t want to be lost in a sea of boxes not knowing where your toiletries are. Imagine a home without curtains and the family fighting over who has the toilet paper.That’s why you need to have essentials on hand so that even without unpacking everything completely, the family can do the important

stuff. For the office, essentials include the papers and receipts associated with the move.

Numbers of your tech and utility contacts need to be in your phone for easy communication. And make sure your keys are with you at all times. An unpacked office is a dangerous place to lose your keys.

4. Consider office upgrades.

Early in the planning of the office relocation, start thinking about your oldoffice and the new office. You have a lot of equipment and furniture that you need to take with you — unless you decide to sell them and upgrade in the new location.

This will minimize the number of items to pack, and considering that furniture and equipment can be bulky, leaving them behind means saving a lot from your moving fees. Plus, the new company can start fresh with upgraded equipment that can be delivered straight to your new location, usually at the supplier’s expense.

The company has enjoyed a good year, and you want to achieve greater things. With your old office, you may be limited by the size or the location. Take this move to a new office as a sign to do more and succeed.

Adam Hansen

Adam is a part time journalist, entrepreneur, investor and father.