How to Increase Your Personal Productivity

Learning how to maximize personal productivity is a skill that can be applied to all aspects of life, however, it is not an innate skill. We all know how to get up and get a few things done, but we are often capable of so much more than our daily production.

With just a few tips and tricks, you will have the ability to tap into the full capacity of your productivity whenever you need it!

Here are the areas that will help you the most.


The origin of all productive efforts is motivation. Motivation is the driving force that pushes us to reach accomplishments no matter how difficult they may seem.

You have probably experienced this sense of driving desire before and chances are that it was linked to a goal that you were passionate about. This is the perfect way to transform passion into productivity, but life is also full of occasions when productivity is not linked to things we feel passionately about.

When undesirable tasks must be accomplished it is helpful to create incentives. This can be anything you find desirable enough to work towards. For example, taking yourself out for a meal at your favorite restaurant or scheduling your favorite activity as soon as you reach your productivity goals.

Tip: Motivation is a mindset. This means it is best maintained through self-observation. Notice any triggers that seem to heighten your motivation, as well as those that decrease your motivation. If you understand those influences then you can manipulate them to increase motivation as needed. 

Goal Setting

Goals are a powerful tool for increasing productivity. Clearly-defined goals serve as a basis for plans of action and they ensure that every effort you make is meaningful.

There are a variety of goal-setting systems, however, S.M.A.R.T goals are the most scientifically backed system available. It requires you to identify the specifics of your goal as well as the measurable elements, achievability, relevance, and time restraints.

By factoring in all of these elements you are more capable of reaching goals smoother and faster for increased productivity.

Tip: After defining your S.M.A.R.T goals be sure to write them down so you don’t get off track while pursuing them.

Task Lists

Highly productive people often have a lot going on in short periods of time. The more productive you intend to be, the more important organization becomes. The simplest and most effective way to stay organized while focusing on personal productivity is through a task list.

This simple step can save you time, organize your day, and help you identify possible complications before they arise. Best of all, task lists can be applied to any scenario. For productivity in the workplace, long-term task lists are a good fit and, if needed, they can be broken down into smaller daily tasks.

Tip: Personalize your task list to your liking and make sure you have access to it at all times. If you carry around a notebook a handwritten task list will work, but an electronic list is often most accessible.

Conducive Work Environments

Take the time to assess the environments you work in. Work environments are highly impactful on our ability to focus and work efficiently, therefore, they impact the ability to be highly productive.

Look for an environment with all of the materials required to complete whatever task you are working on. Be sure to avoid distracting or uncomfortable environments as they are most likely to dampen your productivity.

Evaluate Your Productivity

Personal productivity is a skill that can be controlled to benefit all aspects of your life. Grasp and utilize the core concepts of self-motivation, goal setting, and task list organization to reap its benefits. As you focus on increasing personal productivity take the time to reflect on any growth you notice.

If you ever feel that you are regressing, consider reviewing these core elements to get back on track. Increasing personal productivity is a self-empowered journey that requires internal discipline, but it is always achievable as long as you put forth the effort!

Adam Hansen

Adam is a part time journalist, entrepreneur, investor and father.