How to Do Your Own Payroll Processing

Handling your payroll processing will require you to get your ducks in a row and address all your details. 

In this regard, you’ll need to learn how to do payroll on your terms. This will assist you with staying organized and will make sure your employees get paid on time. 

Consider these points to address your payroll situation in a way that works for you. 

1. Know What Payroll Processing Entails

When you are handling hour payroll duties, you’ll need to take care of taxes for the federal government, state, county, Medicare, social security and other obligations. 

By handling payroll properly, you’ll pay your employees properly and will save a lot of time. 

2. Put a System in Place For Paying People

To conduct payroll properly, you’ll need to start with the right foundation. This means getting your employees to fill out their W-4, and to handle scheduling and correct use of the Social Security Number (SSN) or Employee Identification Number (EIN). 

Determine how often you want to pay people and be sure that you stick to it for your recordkeeping and consistency. 

Your human resources (HR) department can start this process when filling out employee documents and processing benefits packages. Be sure to research the correct tax rate so you are withholding the right amount. 

3. Consider Whether You’re Going to Bring in Professionals or Do it Yourself (DIY)

You’ll always have the choice between doing your own payroll service or bringing in the help of a professional. 

If you hire a contractor, they will address your payroll needs quickly, and you won’t have to be as involved in the details. Doing it yourself requires you to put your process together and requires more of you, but you’ll save money in the meantime. 

Companies like will help you do it together and have your own documentation of the process. 

By acquiring the right tools, you will have a helping hand with your payroll. 

4. Hit the Due Dates For Your Taxes

Be sure that you stay on a schedule so that your taxes are noted and filed on time. 

The due dates for your tax dates include April 30, July 31, Oct. 31 and Jan. 31. These dates signify the end of each quarter. When you don’t address your taxes in a timely manner you may have to pay late fines and penalties and will be less organized as a whole. 

5. Handle all Your Documentation and Records

It’s up to you to also keep an accurate account of every part of your payroll. If you’re addressing your own payroll taxes, it can be helpful to use a cloud-based system that keeps track of every payment and the amount of taxes withheld. 

You want to have all of this information stored in a secure area that you can access whenever you need it, in case you get audited or need to correct mistakes. 

Put Together a Payroll Processing Strategy

When you’re addressing your company’s payroll needs, these are the tips to keep in handy. Your payroll processing strategy will be more deliberate, accurate and organized when you put together the tips above. 

Stay tuned to our site for more info related to business and finance. 

Adam Hansen

Adam is a part time journalist, entrepreneur, investor and father.