6 Essential Small Business Accounting Tips

Small and medium businesses need to keep their books in check. It enables you to make decisions that help your business to grow. Haphazard bookkeeping can be costly in many ways, not to mention getting into trouble with the IRS.

Accounting helps you to plan and determine how your business is performing. Thus, you should ensure that your books are regularly updated to keep your records organized. There are various tips to help you keep your financial management streamlined.

Here are some accounting tips that may be resourceful for small and medium businesses.

Keep Personal and Business Expenses Separate

The first step in keeping your accounts organized is by separating your business and personal accounts. Open separate bank accounts for your business so that it becomes easier to keep track of your expenditure.

With accounts made for only business purposes, it becomes efficient to study the cash flow pattern. You can learn about the expenses and how to maintain a balance with your finances. It also becomes proficient in budgeting since you can plan for finances differently. The good thing about separating your accounts is that it helps to mitigate liabilities from business debts.

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Track Expenses

It is imperative to monitor how money is used in your business. The goal of economics and accounting is to make the most of the least resources. You should track every expense in your business and know how much is spent and on what.

You can start by filing your receipts to help manage the cash flow and maximize credit. Conversely, you can also use business credit cards to ensure that you don’t stack up on your receipts. The physical receipts can sometimes prove challenging to track, making it difficult to track your business expenses.

The monthly or annual report from your credit cards will help you know about your expenses and how to minimize spending. The reports also guide you in making decisions when preparing the business budget.

Watch Your Income

Accounting is about managing the available funds and ensuring that they are used appropriately. That said, it is imperative to keep an eye on your income. Consider the revenue generated by your business and ways to increase your income.

You may lose track of cash streaming in your business and end up mismanaging the funds. Thus, it would be best to record your income, which may be from loans, sales, or incentives.

Accounting Software

Accounting software has played an integral role in improving business operations. The automation of financial management makes it easy for businesses to acquire and process relevant information. This information is used to make decisions that enhance the growth of the business.

Accounting software also helps to minimize human error. Moreover, the software makes it easy and time-saving to carry out specific tasks such as payroll processing and invoice preparation. The software also includes cloud services that enable you to access your business records remotely and safely.

There is a variety of accounting software in the market that you may find suitable for your business. Be sure to consult the professionals on the best accounting software tailored to your enterprise.

Hire an Accountant

A professional bookkeeping service provider may be the best approach to handle your books. In case you don’t have accounting knowledge, it would be wise to hire someone with the experience and relevant information.

Find an accountant who will help keep your business books in check and provide useful information. The accountant will also help with tax compliance and guide you with your business finances.

Follow Up on Invoices

You should ensure that you keep track of your receivables. This means that you should keep tabs on your customers that are yet to make payments. Follow up on your invoices and ensure that you get paid for your products or services. File your invoices or copies as they will come in handy when compiling your tax documents.

Set reminders for the invoice due dates and remind your clients in a friendly way. Automate your payment methods to make the process smooth and convenient.


Alex is a small business blogger with a focus on entrepreneurship and growth. With over 5 years of experience covering the startup and small business landscape, Alex has a reputation for being a knowledgeable, approachable and entrepreneurial-minded blogger. He has a keen understanding of the challenges and opportunities facing small business owners, and is able to provide actionable advice and strategies for success. Alex has interviewed successful entrepreneurs, and covered major small business events such as the Small Business Expo and the Inc. 500|5000 conference. He is also a successful entrepreneur himself, having started and grown several small businesses in different industries.