5 Benefits of Using Seat Reservation Software for Your Business

There are many benefits to working collaboratively in an office that people are missing out on while they work from home. But as employers return to work during COVID-19, they will have to consider operating at a lower office capacity with fewer workers at a time.

Understandably, companies are looking for help to implement these changes to office space management in these unprecedented times.

A seat reservation app ensures that everyone has a designated space to work when they return to the office and will help you confidently manage shared workspaces.

What is a Seat Reservation Software?

Due to COVID-19, most work is currently being done remotely, online, and supported by cloud-based computing. This presents the challenge of a lack of access to office computers with special programs or functions that can’t be performed optimally from home. Some people need to return to the physical workplace to complete their position’s duties fully. It also means that there are more desks, offices, and spaces sitting empty than usual.

Both of these problems can be addressed with a seat reservation software. It allows employees who need to return to the office the opportunity to book space, and it also allows employers to rent out unused space.

Seat reservation software lets users choose their workplace and book a seat based on which building, floor, office, or desk they would like to work at. It also facilitates scheduling so that users can select which dates and times they want to reserve their spot for. 

5 Benefits of Using Seat Reservation Software

1. Eliminates Scheduling Conflicts 

Seat booking apps automatically detect which areas or desks are booked and prevent you from reserving a seat that is already taken. Users should only be able to select spots that are still available, therefore preventing double-booking mishaps.

Some apps can even display who has booked which spots so that you can coordinate your office time and space with colleagues you work closely with or need to collaborate with, allowing coworkers to plan their in-office schedules in a way that is most productive to them.

2. Spots Can Be Reserved Quickly, Easily, and Remotely

Seat reservation apps allow employees to search and select the spots they want to book via an easy-to-use web-based interface. This means they can sign up via a computer, laptop, tablet, or smartphone—making it easy for them to book office space remotely and preventing an unnecessary trip to the office to book a future time slot.

3. Reduces Management’s Workload

Completing online seat booking with an app saves management time by relieving them of tracking and updating an office schedule manually.

It also lets employees book office space whenever they want—so they can select their time and desk even if it’s outside of office hours or the person in charge of booking isn’t present.

4. Environmentally Friendly

Seat reservation apps are also environmentally friendly, eliminating the need for wasteful paper sign-up sheets, request letters, or booking reminders. It even cuts back on electricity usage in the office for specialized booking systems that are only accessible on company computers.

5. Improves Organization

Reservation software not only reduces the probability of human error when it comes to double-booking slots, but the automation of an app keeps everyone at the office more organized. Management is no longer required to send out confirmations or reminders to employees who have booked times. Push notifications from the app and digital calendars can let employees know when they are scheduled to enter the office space.

Meet Get Working 

One such solution companies can use to meet evolving office management needs is an app called Get Working

Employers can control limits on an office building’s capacity, or even specific floors in a building or work area, to ensure that all COVID-19 health and safety protocols get followed. Employees can access the app to reserve office time in the specific space they wish to work via their company email. 

And the app has a built-in pre-entry screening function that employees must complete before they are granted access to a shared office space. If there is a confirmed case of COVID-19 in the office, the booking schedule also provides a complete list of people in the building for contact tracing. 

How to Get Working Works

  • Select the location and time for your reservation. If your company has multiple locations, choose the building, floor, or area you want to work in. Then select whether you want to come in during the morning, afternoon, or full-day. 
  • After reserving a spot, you must complete a self-assessment. You will be prompted with a questionnaire 24 hours before your reservation, asking about any new or worsening symptoms, travel outside the country, and close contact with confirmed cases of COVID-19. It’s quick and easy to complete, and all information remains confidential.
  • If you pass the assessment, you will receive permission to enter the workspace. Just arrive at your scheduled time slot.

Get Working provides an easy solution to office management problems during the COVID-19 pandemic. It controls capacity, provides employee screening, and maintains a list of who was in what spaces and when in the event that contact tracing is necessary. To learn more, click here.

Blake Cohen