How to Make Your Office Move Smooth
Moving your office is a bit different from moving your home. This is because it affects your clients, colleagues, and employees among other stakeholders. As you may well be aware, moving is involving. It could take even a week for someone to settle in after moving. However, if you are moving your office, this is a luxury that you cannot afford to enjoy. The more you remain unsettled, the more the customers you will lose to your competitors. It is therefore vital that the process is made as smooth as possible.
The following tips will come in handy while moving your business.
1. Have a plan
You cannot just wake up and decide that you are moving and tell everyone to start parking you will be leaving in a few. If you do not plan, you will be in for an epic fail.
For one, you need to have a budget so that you do not affect the cash flow of your business. Set a budget that you will stick to avoid unnecessary spending. Allocate some money to cleaning services, moving services and other costs like installation of the internet among other things.
From there, you can go ahead and visit your new office space to ensure that everything is in order. Are the phones working okay? Is the internet connection fine? Do you have all the permits you need? Remember that you are looking to continue with your business operations as soon as you are in your new office. If you ignore checking in, you might end up incurring losses, and it might take you a significant amount of time before you get back to business.
2. Talk to your team
Once you are confident that everything is in order, this would be the perfect time to communicate with your team. If you have several departments, talk to the department heads and have them assign tasks to your subordinates. Also, let them inform you of anything they might need.
3. Keep other stakeholders on the know
There are people you have been working with. Customers, suppliers, and other relevant persons. Make sure you let them know that your business is moving to a new place. Let them know when you intend to move and when your business will be up and running too.
4. Reach out to a moving company
You had a budget for moving, right? This is the part where you reach out to office moving companies. As a business, time is of the essence. The process needs to take the shortest time possible. This can only happen if you hire the right guys for the job.
Moving services have all the experience and tools that they need to move different office items. Accidents do happen, especially when moving. Your PCs among other valuable office equipment could get damaged. With professional movers, this is something that you won’t have to worry about. On top of having expertise in handling different stuff, they are insured, and you will be covered in case of anything.
You will save a lot of time and money.
5. Pack your items
Delicate and fragile items like PCs, television, printers and other office equipment are best left for the movers to pack. You are, however, required to pack other small items and files by yourself. You know your office better, and it will be easy to locate different files once you get settled. To make it easy for you, you should label your boxes.
This might also be the perfect time to declutter. There are office items that have not been in use for a long time. If you have no intention of using them, they are better off donated.
Moving can be hectic and tedious. However, with a good plan in place and working with the right people, it can be made a lot easier. There is one more thing that people tend to forget when they move: changing the address. Make sure it is the first thing you do the moment you are settled in your new office space. This will ensure that your business continues running smoothly and your information does not end up in the wrong hands.