5 Essential Software Tools for SMBs

In today’s digital age, businesses, more so small businesses and sole proprietors rely heavily on various software and tools to facilitate the smooth operation of the company. Any business has several different activities going on concurrently which can be an operations challenge as well as make work chaotic. This is the sole reason why every small business requires a business management software or tool to get things done, anticipate risks and improve on the overall efficiency. Finding software that works best for your business can be a daunting task given the vast options in the market, however, below are the 5 must-have software and tools that a business needs for its success;


If there was ever a WhatsApp app for companies, then Slack is what it would look like. Communication is paramount for every business hence the need for an integrated software that can incorporate every team member. Slack is simply and intuitively designed with several plug-ins and shortcuts to keep conversations clear and smooth. Well, it hasn’t killed off the use of email just yet; however, this platform has revolutionized the way a business keeps in touch. The best thing about slack is the ability of real-time messaging in web browsers and mobile apps. Team members can chat one on one or in groups using the various channels and work gets done quickly.


Perhaps the most important tool in small businesses for data protection is a VPN. A virtual private network commonly known as a VPN creates a free, safe and private connection for business. It uses protocols that encrypt data at the sender’s end and decrypt it as the receiver’s end. Wi-Fi networks, especially for small businesses are very easy to access for hackers, internet providers or other third parties and may steal or compromise on vital information. a VPN provides better security for online activities and also enables remote employees to access proprietary networks. This explanation on VPNoverview makes it mandatory for every business to install a VPN for safe browsing of the internet.


Running a small business aimed at global reach can be quite demanding. Xero is a cloud-based financial software for micro and small businesses. The software is liked by many for its overall comprehensiveness, advanced features and easy access. Additionally, the software can be customized with the features and statistics that you require and hide all the irrelevant ones. Xero promotes business growth by offering unlimited users, unlimited support and unlimited bank feeds. Xero helps a company save the unnecessary time it takes to install different accounting software on multiple machines.


Zoho Books is subscription-based accounting software with basic features for small businesses. Zoho Books is a good alternative for Xero and is relatively cheaper, great for start-ups. The software helps to sync bank accounts while creating and sending invoices to users. It helps to track billable hours and the company’s inventory. Zoho Books generally makes teamwork simple. The role-based access enables one to add their colleague to the organization so that they can log time, manage accounts and view reports.


Quick books are widely regarded as the top accounting software solution that every small business ought to have. Quick books are used to manage income and expenses as well as track the financial health of the business. The software creates invoices, pays bills, prepares taxes and generates reports. Small businesses love it for its ability to generate month and year-end financial reports as well as prepare quarterly and annual business taxes.

Adam Hansen

Adam is a part time journalist, entrepreneur, investor and father.